Summary

The Department of Medicine, seeks a highly skilled Research Administration Associate to support comprehensive pre-award and post-award research administration. This role will manage complex pre-award activities, serve as admin liaison to domestic and international research partners, support faculty throughout the full proposal lifecycle, and ensure adherence to sponsor and institutional policies. The ideal candidate will work independently and efficiently in a fast-paced environment while delivering high-quality administrative support to the section's expanding research portfolio. A hybrid work schedule may be available upon successful completion of training.
Employees with CRA certification are eligible for certification pay.

Job Duties

• Manage Pre-Award activities, including BRAIN proposal, application preparation and submission for federal, state, and foundation sponsors.
• Review FOAs and ensure all proposal components meet sponsor and electronic system requirements.
• Provide budget development, including justifications, budget forms, and guidance to faculty.
• Assist faculty with progress reports (RPPRs), NCEs, JIT, including calculating unobligated balances.
• Update and monitor Personnel Level of Effort (PLOE) in the CPRIT portal.
• Prepare and manage outgoing subcontracts and review incoming subrecipient agreements for domestic and international collaborators.
• Monitor subrecipient activity by reviewing invoices for accuracy, allowability, and compliance, and ensure subrecipients submit invoices on time through regular follow-up and escalation when necessary.
• Review Notices of Award (NOAs) and communicate key terms, restrictions, and requirements to faculty.
• Monitor and review financial activities of sponsored research projects, including budget adjustments, cost transfers, effort reporting, and expenditures, ensuring they are in line with sponsor and institutional guidelines.
• Generate monthly financial reporting and perform in-depth financial reviews to identify and resolve issues with grant accounts.
• Serve as liaison with Accounting, DOM Research Administration, SPO, SPF and collaborating institutions.
• Ensure compliance with BCM policies, sponsor regulations, and federal guidelines.
• Use Microsoft Excel and institutional financial reporting systems (e.g. SAP S/4 Hana, and Power BI) to support proposal budgeting and award monitoring while assisting faculty with reporting and compliance needs.
• Contribute to process improvements in pre-award and reporting workflows.
• Perform other job-related duties as assigned.
  

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Preferred Qualifications

• Ability to work independently in a fast-paced environment and manage multiple deadlines.
• Strong communication with excellent interpersonal skills and a high level of accountability.
• Self-motivated team player who works well under pressure, and maintains professionalism in a fast-paced research environment.
• Demonstrated ability to build and maintain strong professional relationships with faculty, staff, and internal and external collaborators.
• Highly detailed-oriented with strong organizational and problem-solving skills.
• Experience with Microsoft Excel and financial supporting tools.